Privacy Statement

1. Who are we?

International Clinicians Team adhd&asd FV (hereinafter referred to as 'the Organizer') organizes the symposium ‘ADHD & Autism in (Undiagnosed) Adults’.

Our contact details are:
Koninklijkelaan 63, 2600 Berchem, Belgium
info@adhd-asd-clinicians.org

https://adhd-asd-clinicians.org/

2. What personal data do we process?

We collect and process the following data:
- Identification data (first and last name)
- Contact details (email address, phone number, billing address)
- Payment details (account number, payment status)
- Any professional or accreditation data (e.g., RIZIV number)
- Login or access data (badge, ID card scan for accreditation)
- Visual material (photos and videos taken during the event)

3. Why do we process your data?

We process your data to:
- Process your registration and record your participation
- Grant you access to the event
- Register your accreditation points (if applicable)
- Provide invoices or payment receipts
- Keep you informed about practical information regarding the symposium
- Create communication and promotional material (photos/videos)
- Comply with legal obligations (e.g., fiscal retention obligation)

4. What is the legal basis?

We rely on:
- Performance of a contract: your participation in the symposium.
- Legal obligation: e.g., accounting.
- Legitimate interest: e.g., using visual material for reporting and promotion.
- Consent: when required, for example for photos or newsletters.

5. How long do we store your data?

We do not store your data longer than necessary:
- Administrative data: maximum 7 years (accounting law)
- Accreditation data: as long as required by accreditation bodies
- Visual material: as long as relevant for communication or until you object

6. Do we share your data with third parties?

We only share your data with:
- External partners who help organize the event (e.g., catering, accreditation bodies, ticket provider)
- External service providers (e.g., hosting, mailing system)
- Legal authorities if required

7. Your rights

You have the right to:
- Access and correct your data
- Have your data deleted, unless we are legally obliged to keep it
- Object to certain processing activities (e.g., photos)
- Withdraw your consent, if applicable
- Lodge a complaint with the Data Protection Authority (www.gegevensbeschermingsautoriteit.be)

8. Contact

For questions or requests regarding your personal data, you can contact us via:
info@adhd-asd-clinicians.org

Version: 14/07/2025